Terms & Conditions

Everyone must register at least 24 hours before arrival.

Your registration is only valid when accompanied by the 25% deposit. 

Your registration cannot be transferred to another person.

You will receive a letter confirming the details of your registration and payment: Please bring this with you to the Celebration. If you are not able to show your confirmation letter you will be required to show some form of photographic identification (e.g. passport, US driver's license) in order to register for the Celebration.

Payment Information:

• Please note, other than camping (not including “easy camping” pre-erected tents), all accommodations must be booked for the full event. Please only book these accommodations if you are planning to attend the full event. Do not book onsite accommodations (other than camping) if you plan to leave early.

• Registrations made more than 7 days before the start of the Celebration: A minimum 25% deposit is required at the time of registration.

• Registrations after April 18 require full payment: If you book after April 18, to ensure that we are able to check the status of your registration and payment, full payment is required at the time of booking.

Cancellation & Refund Policy: Please read the following information carefully!

• In Person Celebration Cancellations and Refunds:  If you cancel more than 72 hours before the start of the Celebration or your arrival, whichever is earlier, 25% of the total booking will be retained. Cancellations within 72 hours before the start of the Celebration are non-refundable.

• Accommodation and Meal Cancellations and Refunds: If you cancel more than 72 hours before the start of the Celebration or your arrival, whichever is earlier, 25% of the total booking will be retained, including meals and accommodation, and the balance refunded. Cancellations within 72 hours are non-refundable.

• Port Jervis Train Shuttle Cancellations and Refunds:  If you cancel more than 72 hours before the start of the Celebration or your arrival, whichever is earlier, 25% of the total booking will be retained, including meals and accommodation, and the balance refunded. Cancellations within 72 hours are non-refundable. 

• Refund exceptions: Exceptions are discretionary and may be made in cases such as bereavement or sickness, or other reasonably unforeseen circumstances. All such requests must be made in writing to treasurer@kadampanewyork.org within 2 weeks of the NEDC start date.

• Donating refundable cancellation fees to International Temple’s Project: If you wish to donate the refundable portion of your canceled fee to the International Temple’s Project, please indicate this at the time of cancellation. Any non-refunded fees for cancellations received will be donated to the NKT International Temples Project. 

Celebration accommodation will be available both onsite at KMC NY, and offsite at local hotels and B&Bs. For more information on offsite accommodation, please select the “Accommodations” tab.

Register for onsite accommodation online. Please note – indoor accommodation onsite is limited and allocated on a first come/first serve basis. 

Double Ensuite, Twin Ensuite, Double and Twin Rooms: One person books the room for both guests. These accommodations must be booked for two people. At the time of your registration, you will be asked to input the second guest’s name. The second person selects “sharing a room” when booking.  

Other indoor accommodations are booked per person for the entire Celebration. 

“BYO” Camping is available per person/per night. Camping onsite at KMC NY is unlimited and available for any number of nights. Please expect wet weather, and bring an appropriate tent, ground cloth and warm sleeping bag. Each person sharing a tent must register for camping.

Celebration Meals: Breakfast is included in the accommodation cost if you are staying onsite. For lunch and dinner, you may register for meals when you register for the Celebration. All meals are served onsite. If you prefer not to purchase a meal ticket, a selection of savory snacks will be available in the World Peace Café.

Celebration meals begin with dinner on Friday, April 25 and end with lunch on Sunday, April 27. All meals are vegetarian or vegan and may include wheat and soy. We regret that it is not possible for our cooking team to provide for any other special diets during the Celebration. 

Early Arrivals and Late Stays: Please make arrangements directly with KMC NY registration by emailing reg@kadampanewyork.org.

Children (under 16) are welcome to attend the Celebration but special conditions apply. 

This is a public event and the care and safety of children and teenagers remains at all times the responsibility of their parents or accompanying adults. KMC New York and the event organizers cannot take responsibility for children and teenagers. Parents are reminded that children of all ages must be under adult supervision at all times. 

Please note that two responsible adult carers must be nominated for all children’s bookings, and bookings can only be confirmed on receipt of the required photographs of the two adult carers. 

Accommodations for Children: Due to the nature of our accommodations, indoor accommodations at KMC New York are not available to children under 16. Children under 18 also are not able to stay in our shared or dorm accommodations. Children and families can camp in “easy” camping or “BYO” camping  with at least one of the two responsible adults who are registered as their carers. Due to the nature of our accommodations, indoor accommodations at KMC New York are not available to children under 16. Children under 18 also are not able to stay in our shared or dorm accommodations. 

In general children aged 3 or under who are camping in an “easy” camping tent are free of charge and children aged 4 and over will be counted towards the maximum occupancy of the tent. 

Disability Access: There are wheelchair-accessible toilet and shower facilities at KMC NY. Entry to the Temple and some accommodation is ramped, but KMC New York is a rustic property and we regret that some roads, paths and areas are inaccessible to wheelchair users and others. Please contact us with any special requests or if you have any questions about accessibility.

Port Jervis Train:  The NJ Transit train schedule varies. If the train times change from the listed schedule for the shuttle, we will let you know the new shuttle times in advance.

Parking: There is limited parking at KMC NY. Therefore we ask that everyone carpool as much as possible. To park onsite, you will need to have registered for a parking pass in advance, which can be done online when you register for the event. Disabled access parking passes are available if you hold a valid handicap permit and may be registered for online as well.

Audio Recordings: Audio recordings are of the teaching sessions only and do not include the guided meditation or retreat sessions and can be purchased at the time of booking or added to your cart later up to one month after the Celebration. The final date for purchasing audio recordings is May 27, 2025.  Recordings may be purchased for the full Celebration or just Saturday. You must have booked to attend the necessary sessions. Recordings are for the sole use of the registered recipient and should not be shared. 

Online Celebration Details:

• The Online celebration is only available to be booked as a full event. 

• Who can attend the online Celebration?
  The online Northeast Dharma Celebration is open to the people of the Northeast region of the United States. This includes: Connecticut, Maine, Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania, Rhode Island, and Vermont. Those who live in the Northeast US region who are not able to attend in person at Kadampa Meditation Center New York are welcome to join the online NEDC. 

• Registration is necessary for Online Celebration: Online links are intended for the registered recipient only and should not be shared.

• PLEASE NOTE FOR ONLINE VIEWING:
  All sessions of the Celebration will be live-streamed. The sessions will also be available to watch through Wednesday, April 30. The empowerment will only be available for 24 hours starting at 1:00pm on Saturday, April 26. All other sessions will be available through Wednesday, April 30. 

• The online NEDC is not available to those who attend the NEDC in person at KMC New York

• Registration for the online NEDC is available until Friday, April 25 at 6:00pm. Registration must be complete and paid in full by this time in order to receive viewing information. 

Payment & Refund Policy: Please read the following information carefully! 

• Registrations made more than 7 days before the start of the Celebration: A minimum 25% deposit is required at the time of registration. Registrations without the minimum deposit will be cancelled automatically after 72 hours, after which it will be necessary to make a new booking.

• Registration after April 18 requires full payment: To ensure that we are able to check the status of your registration and payment, full payment is required at the time of booking, if you book after April 18.

• Online Celebration Cancellations and Refunds: A $6 admin fee will be retained for all cancellations made at least 2 days prior to the start of the Celebration (11:59 pm on Wednesday, April 23). After this, all fees are non-refundable.

• Refund exceptions: Exceptions are discretionary and may be made in cases such as bereavement or sickness, or other reasonably unforeseen circumstances. All such requests must be made in writing to treasurer@kadampanewyork.org within 2 weeks of the NEDC start date.

• Donating refundable cancellation fees to International Temple’s Project: If you wish to donate the refundable portion of your canceled fee to the International Temple’s Project, please indicate this at the time of cancellation. Any non-refunded fees for cancellations received will be donated to the NKT International Temples Project.

Audio Recordings: Audio recordings are of the teaching sessions only and do not include the guided meditation or retreat sessions and can be purchased at the time of booking or added to your cart later up to one month after the Celebration. The final date for purchasing audio recordings is May 27, 2025.  Recordings may be purchased for the full Celebration or just Saturday. You must have booked to attend the necessary sessions. Recordings are for the sole use of the registered recipient and should not be shared.