Terms & Conditions

PLEASE READ THE INFORMATION BELOW CAREFULLY

Everyone must register at least 24 hours before arrival. Your registration is only valid when accompanied by the 25% deposit. Your registration cannot be transferred to another person.

BOOKING CONFIRMATION & ID
You will receive an email confirming the details of your booking and payment: Please keep this safe as you will be required to show either a paper or digital copy upon arrival. If you are not able to show your confirmation letter you will be required to show some form of photographic identification (i.e. a US license or passport) in order to register onsite.

Please read carefully the cancellation and refund policy below.

REFUND POLICY
Please read the following information carefully (all dates/times refer to EDT time).

Celebration Fee:

• Bookings made on or before August 27: A minimum 25% deposit is required at the time of booking.  Bookings without the minimum deposit will be canceled automatically after 72 hours, after which it will be necessary to make a new booking.

• Bookings made on or after August 28:  require full payment at time of booking.

• Cancellations: 25% deposit is non-refundable in case of cancellations up to 48 hours before the start of the Celebration (8:00pm EDTtime September 2), after this the Celebration Fee is fully non-refundable.

Accommodations: The following conditions apply to all accommodations at KMC New York, except for camping in your own tent, which is subject to the same conditions as the Celebration Fee above.

• If you cancel before August 26, we will refund all except the non-refundable 25% deposit.

• If you cancel on or after August 26, no refunds are given if you cancel all or part of your accommodation booking unless we are able to resell it. 

Meals:

• If you cancel before Friday, September 4, we will refund all except the non-refundable 25% deposit.

• From Friday, September 4 onwards no refunds can be given for canceled meals or parking.

Exceptions: May be made in cases of sickness or bereavement; you should apply by e-mail to the Treasurer: treasurer@kadampanewyork.org within 2 weeks of the end of the Celebration. This applies to Celebration Fee and onsite accommodation only and does not apply to meals.

CELEBRATION ACCOMMODATIONS

Please note – indoor accommodation onsite is limited and allocated on a first come/first serve basis. Camping is available per person/per night. Camping onsite at KMC New York is unlimited and available for any number of nights. Please be prepared for variable weather, including cold nighttime temperatures (sometimes close to or below freezing) and warmer daytimes. Bring an appropriate waterproof tent, ground cloth and sleeping bag.

Special instructions for Accommodations:

Twin and double room bookings (excluding Twin sharing Jack n’ Jill bathrooms) – Twin and double room choices are booked by room and must have two people booked to stay in them. You select your own roommate. If you book for a twin or double room, one person should book the room and then indicate the name of their roommate in the “roommate” field. You will be required to input your roommate’s name at the time of registration. Note that your roommate will also need to register for the Celebration separately without accommodation and mention that they are sharing with you in the special request field on the registration form. We cannot hold twin or double room bookings that just have one person booked in the room, so it is important that both people have booked promptly.  

Triple Ensuite, Shared Ensuite and Twins sharing Jack n’ Jill bathrooms, dorms and shared rooms: These room types are booked by person, i.e. you are booking for a bed in a room (not the full room). You are booking for just you only. 

Celebration Meals: A continental breakfast is included in onsite accommodation fees. For lunch and dinner, you may register for meals when you register for the Celebration, or select the “no meals” option. All meals are served onsite. If you prefer not to purchase a meal ticket, a selection of savory snacks and light meals will be available in the World Peace Cafe. Celebration meals begin with dinner on Friday, September 4 and end with lunch on Monday, September 7. All meals are vegetarian or vegan. We regret that it is not possible for our cooking team to provide for any other special diets during the Festival.

Early Arrivals and Late Stays: Pre-Celebration stays are available September 2 and 3 only. Post-Celebration stays are available for the night of September 7. These can be booked online when you register (based on availability). Other than these days, stays must be booked directly with KMC New York and are charged at the usual KMC New York accommodation rates (contact KMC New York at info@kadampanewyork.org to register). Sojong (for ordained only) will be held on Friday, September 4 at 11:00 am EDT. Please register for this and the lunch served after, online when you register for the Celebration.

CHILDREN & YOUNG ADULTS

Children & Young Adults (17 and under) are welcome to attend the Celebration however, some special conditions apply. Please see the Children & Teenagers page for more information. Please note that two responsible adult carers must be nominated for all children’s bookings, and bookings can only be confirmed on receipt of the required photographs of the two adult carers. Due to the public nature of the Celebration, children’s safety and welfare is the responsibility of their nominated responsible adult carers at all times.  NKT-IKBU and KMC New York do not assume responsibility for children attending the Celebration.

Special Celebration rates apply for children:

Children’s Celebration Fee: 0-7 FREE, 8-15 years – 50% discount, 16+ years – full adult price.

Children’s Accommodation: 
Due to the nature of accommodations at KMC New York, we cannot accommodate children in most indoor accommodations. Children over 16 can stay in twin or double rooms with an adult family member/nominated carer.

We are unable to accommodate children under 18 years old in any triple, shared or dormitory accommodations.

Children are able to camp or stay in pre-erected tents with the following conditions:

Children who are 16 and under who are camping (in their parents’ own tent) are free of charge. It is not permitted for those 17 and under to sleep in their own tent, but must share with an adult family member/nominated carer.

In general children aged 3 or under who are camping in a pre-erected tent are free of charge and children aged 4 and over will be counted towards the maximum occupancy of the tent.

Children’s Meals:  Children’s portions are available for those aged 12 and under. These will be charged at 50% of the full price.

ADDITIONAL INFORMATION

The Course You Will Attend: The Celebration will begin with dinner at 5:30pm on Friday, September 4 and end with a retreat session from 2:00pm-3:00pm on Monday, September 7.

Disability Access: There are wheelchair-accessible toilet and shower facilities at KMC New York. Entry to the Temple and some accommodation is ADA accessible, but KMC New York is a rustic property and we regret that some accommodations, roads, paths and areas are inaccessible to wheelchair users and others. If you have any requirements or requests to help with accessibility please indicate this in the “special request” field in your registration.

Parking Permits: Parking spaces are limited at KMC New York, so please ensure to book if you require parking. If you are disabled and need a nearby parking space, please indicate this in the “special request” area on your registration form. 

Audio Recordings: Audio recordings are of the teaching sessions only and do not include the guided meditation or retreat sessions. The empowerment recording is just the empowerment talk but not the empowerment itself. It can be purchased at the time of booking or added to your cart later up to one month after the Celebration. The final date for purchasing audio recordings is October 7, 2026.  Recordings may be purchased for all of the Celebration teachings (Fri - Sun) or just Saturday. You must have booked to attend the necessary sessions. Recordings are for the sole use of the registered recipient and should not be shared.

PLEASE READ THE INFORMATION BELOW CAREFULLY.

The online Celebration is only available to be booked as a full event. 

WHO CAN ATTEND THE ONLINE CELEBRATION?

The online Northeast Dharma Celebration is open to the people of the Northeast region of the United States. This includes: Connecticut, Maine, Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania, Rhode Island, and Vermont. Those who live in the Northeast US region who are not able to attend in person at Kadampa Meditation Center New York are welcome to join the online NEDC. 

If you register from outside of this area, our registration team will be in touch to check your booking, and it may be canceled. In this case, there will be a $10 cancellation fee.

Registration is Necessary: Everyone attending the online celebration must register. Links are intended for the registered recipient only and cannot be shared.

Bookings cannot be transferred to another person.

PAYMENT & REFUND POLICY

Please read the following information carefully.

• Bookings are for the whole event.

• Bookings made on or before August 27: A minimum 25% deposit is required at the time of booking.  Bookings without the minimum deposit will be canceled automatically after 72 hours, after which it will be necessary to make a new booking.

• Bookings made on or after August 28:  require full payment at time of booking.

• Cancellations: $10 admin fee will be retained for all cancellations up to 11:59pm EDT on September 2. After this all fees are non-refundable.

AUDIO RECORDINGS

Audio recordings are of the teaching sessions only and do not include the guided meditation or retreat sessions. The empowerment recording is just the empowerment talk but not the empowerment itself. It can be purchased at the time of booking or added to your cart later up to one month after the Celebration. The final date for purchasing audio recordings is October 7, 2026. Recordings may be purchased for all of the Celebration teachings (Fri - Sun) or just Saturday. You must have booked to attend the necessary sessions. Recordings are for the sole use of the registered recipient and should not be shared.

LIVE STREAMING WITH VIDEO ON-DEMAND

For those who have booked to participate online, each teaching and meditation session will be available as a live stream following the Celebration schedule and as a video on demand shortly after the end of the live session. With the exception of the Buddha Shakyamuni empowerment which is only available for 24 hours from the time the link has been made live.

VIDEO RECORDINGS OF SESSIONS

Video recordings will be available online until 11:59pm (EDT) until Monday, September 14. This excludes the empowerment, which will only be available for 24 hours from the time the video on demand has been made live.